Class Advisors Wear Many Different Hats
- Career Advisor—offer advice about career opportunities.
- Cheerleader—motivate and energize participants.
- Coach—encourage students to make the most of their Institute experience.
- Enforcer—handle class attendance and implementation of Institute policies.
- Leader—help participants know where to be and what to do.
- Liaison—bring issues of concern to the attention of Institute staff and regents.
- Social Coordinator—encourage students to enjoy their Institute experience and help plan social functions such as the class dinner.
- Teaching Assistant—help instructors in the classroom with A/V, attendance, and discussion to foster a quality learning experience.
- Team Builder—ensure that the class works together as a unit and that students forge bonds.
The work of the Class Advisor begins before the Institute week. Communication with class members leading up to the Institute week sets the stage for a positive experience for students. Institute staff will provide class contact information and reminders to share with your class on a bi-weekly basis:
- Participate in two conference calls prior to the Institute week.
- Become familiar with the roles and responsibilities of the Class Advisor, as well as Institute’s policies and procedures.
- Become familiar with the class roster and program schedule.
- Establish a relationship with participants through email, Facebook group, or other communication methods, answering questions as they arise.
- Deliver important information and reminders to class members.
- Communicate with your assigned Regent Partner, including him or her on all communications.
- Identify team-building activities and icebreakers that will help the class bond upon arrival at Institute, particularly for first-years.
Following is a list of specific programs or activities in which Class Advisors play an important role. As a general rule, once on-site, it is important for Class Advisors to participate in all activities with class members.
- Facilitate the planning of the class dinner, sharing the list of recommended restaurants and encouraging a member of the class to take the lead on securing a reservation.
- Attend the dinner with your class members.
- Enforce the Institute attendance policy, keeping record of any absences. Notify the Board of Regents Chair of any absences as soon as possible.
- Coordinate with the instructor prior to the beginning of class; help with necessary preparations such as A/V support.
- At the beginning of class, introduce the instructor, or select a class member to make the introduction, if requested by the instructor. Instructor bios can be found in the app.
- Monitor the flow of class, ensuring that discussion is at an appropriate level and that the environment enhances classroom learning.
- Monitor instructor-student dynamics, reporting any issues of concern to staff.
- Keep track of time, giving the instructor notice of scheduled breaks and class adjournment.
- Encourage attendees to complete course evaluations through the on-site app.
- Provide feedback on courses and instructors to Institute staff and regents at the daily Class Advisor meetings.
- Attend elective classes at your leisure, free of charge, pending availability.
- Convey the importance of the Graduation Ceremony and encourage attendance and support of the graduates.
- Specific for fourth-year advisors, facilitate discussions amongst the class in selection of the graduation speaker(s) and work with staff on logistics.
Homeroom (Day One)
- Facilitate Homeroom on day one. During the 45 minute session, you will begin begin building class spirit; review with students the week’s schedule of activities as well as Institute policies and procedures; and share additional pertinent information.
- See Class Advisors—Homeroom for more information.
- Promote the industry consultation program, ensuring attendees understand they that they have the option to sign up to receive confidential one-on-one coaching from a seasoned professional on a topic of their choosing.
- Encourage participation through online sign-up via Google forms.
- Each participant will be paired with a qualified counselor at a time and place convenient for both, usually during a break or lunch. Attendees will be notified via text or email.
- Prep your class members for Kickoff, letting them know that some classes choose to do a cheer to demonstrate class unity.
- Introduce yourself and your class when prompted to do so.
- Day One Class Advisor Briefing: Attend the briefing on the first day of Institute before students arrive. Advisors will receive materials and instructions for the week. In addition, staff will conduct a walk-through of the Institute app.
- Daily Class Advisor Meetings: Attend the daily meetings with regents and Institute staff and provide feedback on the day’s events.
Registration (Day One)
- Welcome and register students as they arrive on-site.
Silent Auction and Fundraising
- Promote the silent auction and additional fundraising opportunities, encouraging participants to donate items and/or partake in fundraising activities.
- Remind participants that all donations go towards scholarships for the following year.
- Remain in communication with class members throughout the year, as appropriate.
- Specific for fourth-year advisors, encourage graduates to remain engaged by volunteering, following Institute on social media, etc.
The Class Advisor Roles and Responsibilities text is available as a PDF for more efficient printing.