If you’re not already bundling your sponsorships, what are you waiting for?
Sure, you have to re-educate your members in some cases, but it’s so worth it. Have one conversation at the beginning of the year and then it’s all SET. So, totally, worth it.
For most of us in the not-for-profit world, time is almost more valuable than money because we’re so short of it. We’re the chief cooks and bottle washers. We do events and content creation and email marketing, invoicing, database management and public relations. One (or ten) less email in the year to keep track of would feel like a gift, wouldn’t it?
So, here’s what you do (in November at the latest if you can): you send a friendly email to all your top sponsors (always start with the ones who give the most, get those set as soon as possible).
Hi Chris,
As we close out 2022, I’m starting to prepare packages for next year. Does it make sense to send something over based on what we did this year?
Be well!
You
There’s no pressure here. It’s short and sweet, there’s no need to over-explain. You’re doing them a favor.
Put the package together using whatever package template you like best (I’m partial to excel because it does the math for me), remembering to include these details:
- Opening paragraph: Thank you for this continued partnership.
- Second paragraph: Based on your organization’s goals and priorities these opportunities were chosen specifically for you
- Final paragraph, after the total: The value of these opportunities far exceeds $XX,000 (make it more than the total but not drastically more), they need to know this is a valuable opportunity.
Here’s a sample:
Dear Chris:
First, let us extend our thanks to XXX for its continued support of (interest in getting more involved with) this Chamber this year. This Proposal was designed to provide valued sponsors like you with exposure to and interaction with key decision-makers within the {your organization} membership. |
|||||
Based on your organization’s specific goals and objectives, the following marketing opportunities were hand-selected to provide you with the highest possible return on investment. | |||||
DESCRIPTION | AMOUNT | ||||
Event Name ~ Sponsor Level
Description of event · Date · Location · Expected number of attendees |
· Number of tickets · Exhibit table · Registration list |
$XXX | |||
TOTAL | $XXX | ||||
We believe that this package offers XXX a tremendous amount of exposure. The value easily exceeds $7,500 and will help to strengthen your position and visibility among {your organization’s} membership. | |||||
NAME, ORGANIZATION Date | |||||
The items in bold are the ones to remember to change before sending and should absolutely be customized to your organization.
If you want the full template, email me! It came from Institute and I’m more than happy to share it back.
I cannot stress enough that these conversations should start well before January but if you’re sitting here, the holidays a distant memory, the sugar and food comas wearing off, wondering where to start, this is it.
Make a list of all your sponsors, sort them by how much support they give and start sending emails. Follow up with phone calls if you need to. Bundle as much as possible.
If you want to get really sophisticated, figure out what your sales cycle is and how many touches it takes in a month for you to hit your goals. That’s a post for another time but make no mistake, the math works.
Until then, onward!
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