Each Regent usually takes on a specific assignment during his/her term. Assignments may include the following:

Big Bash

• Coordinate with staff on the theme, entertainment, location, and logistics for this all-Institute event.

Class Advisor Program*

• Recruit Class Advisors, coordinating with staff and considering candidates’ leadership potential.
• Facilitate all Class Advisor meetings during Institute week.
*This assignment is given to the Vice Chair.

Graduation Ceremony**

• Collaborate with staff on program content, location, and logistical arrangements.
• Facilitate graduation rehearsal with staff and graduating class.
**Responsibilities given to the Chair and Vice Chair.

Lunch Roundtable Discussions (optional)

• Coordinate lunch roundtable discussions using the list of approved topics.
• Coordinate logistics with staff and market to attendees.

Marketing and Promotion

• Promote Institute to circles of influence through various mediums (i.e. state conferences, social media, personal testimonials, etc.).

Industry Consultation Program

• Work with staff to recruit volunteers to facilitate consultations.
• Schedule consultations between volunteers and attendees based on request forms submitted on-site.
• Follow-up with volunteers post-Institute site and encourage them to follow-up with the attendees they advised.

Registration

• Register attendees and answer program questions that may arise.
• Coordinate volunteer greeters during registration, ensuring continuous presence of Class Advisors and members of the Board of Regents.

Scholarship Program

• Evaluate applications and select candidates to receive Institute Regent Scholarships (guidelines are provided by the U.S. Chamber of Commerce Foundation).

Silent Auction Program

• Promote silent auction donations to attendees prior to Institute week.
• Collect and coordinate all donations, including ship-to or delivery time and location.
• Record silent auction donations; answer questions on-site; set up display of the silent auction; and promote bidding on-site.
• Help ensure pick-up and payment for items.
• Organize, count, and hand over money to staff prior by 8:30 a.m. on the final day of Institute.

Social Media (optional)

• Serve as lead for on-site social media engagement among attendees and volunteers.

State Photos (optional)

• Organize logistics for attendees to take state photos during the week.

Volunteer, Faculty, and Staff Dinner (all sites except Northeast)

• Book dinner reservations for volunteers, faculty, and staff on designated night.
• Coordinate transportation and communicate transportation appropriately.

Please note that contracts or financial commitments must be approved by and signed for by U.S. Chamber of Commerce Foundation staff to ensure that the integrity of the Institute program budget is maintained.

The Board of Regents Specific Assignments text is available in PDF format for more efficient printing.